CHIEF ENGINEERS TAKING OVER ON CHEMICAL TANKERS- CAPT AJIT VADAKAYIL

Readers many wonder why I am posting this checklist.

This list is 25 years old, I have just modified it to the ISPS era.

25 years ago I was sent on a Moghul lines ship, to introduce SCI practises, after the merger .  Frankly this was tougher than expected.

A new SCI chief engineer comes and takes over form my ex-Moghul line chief engineer.

The new SCI chief engineer comes to my cabin for a signature.  I asked him " Have you taken over properly-- the way we do ?"

He replied " I have been handed over the Moghul line way. It is usually a beer and a handshake !"

I told him to come along with the outgoing chief engineer after 20 minutes, and in between I whipped up this checklist-- where both chief engineers have to initial every check list item.

So , after 20 minues I told both--this is what I want.

Before the outgoing ex-Moghul line  Chief engineer could present his case -- I was NOT handed over this way BLAH BLAH  -- I am a reader of body language -- 

I told him " Listen I caught you red handed  " ARYAING " a dinner set , along with the crew. ( He was dragging it down the alleyway actually-- in a disgraceful manner )  . Do you want my official sympathies or not?  .

It was a no-contest --

This list is the bare minimum standard.

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CHIEF ENGINEER’S FAMILIARISATION       

 (This checklist must be used during Chief Engineer’s change over )

The following items must be discussed by both chief engineers during Handing Over / Taking Over, signed as a mark of  compliance and filed with the change over documents.  One copy must be retained by the outgoing Chief Engineer

  

Tick box	Ser No	Description
	1	Company policy requires a minimum 3 hour walk around tour by both Chief Engineers for operational familiarization of all the machinery , spares and stores . It is not enough to say that the second/ third engineers / or Oilers are familiar with the intended task . Any deviation to this rule will require the ship’s technical superintendents express sanction.
	2	The following machinery must be operated in the new Chief engineers presence—Emergency Generator, Emergency fire pump, Emergency steering, Lifeboat engines.
	3	Ship specific emergency starting/ stopping procedures like foam, hypermist, CO2 systems and operations of all safety equipment incl alarms/ trips/ QCV. Black out procedure, scavenge fire procedure, economizer fire procedure.
	4	Handing over report with detailed write up of all machinery status and problems faced, can be faced in future and ROB of all Bunkers, Lubes , gases and Chemicals, fresh water generation etc.
	5	Overhaul history reports of all machinery and performance reports. Boiler water, CW test logs.
	6	Oil record book updated and signed by C/E and  Master .
	7	All yard manuals, Makers instruction manuals, plans and drawings.
	8	Charter Party parameters for speed and fuel consumptions. Cargo heating and tankcleaning consumptions.
	9	Quarterly Class listings.
	10	Machinery survey status, certificate status and conditions of class if any.
	11	Defect lists and pending repairs/ overhauls/ decarbs / conrod bolts and oil renewals.
	12	Requisitions pending lists , stores/ spares/ lubes/ chemicals / paints  required and storing ports.
	13	Planned Maintenance systems and pending maintenance. Last update and transfer to office.
	14	Critical spare parts list.
	15	Engine log abstracts and average consumption parameters of lubes and bunkers for ME and AE.
	16	Monthly/ quarterly paperwork.
	17	Daily and routine Email / telex reports to owners / charterers.
	18	Filing systems and company forms
	19	SMS reporting, Synergi reports
	20	SMS/ ISM procedures
	21	Superintendents VIR and items pending.
	22	PSC / Vetting reports, External audit reports, Internal audit reports
	23	Tankwise Bunker and lubes status.
	24	Previous LO and bunker analysis reports. LO sampling points.
	25	List of precision measuring instruments , tools and their location.
	26	Vessels trading routes and what to expect.
	27	SOPEP locker
	28	Sludge and oily water ROB
	29	Company manuals , VRP ,  Garbage management plan
	30	Bunkering checklists , procedures ,sampling procedures, SECA procedures and Analysis procedures
	31	Workplan for the next week, and next month.
	32	ME Stuffing box leak quantity.
	33	Master calibrator and calibration records of all fixed and portable instruments.
	34	Megger readings/ insulation reports.
	35	Running hours of all machinery
	36	Removal reports
	37	Comprehensive inventories –updated to the week.
	38	Latest FRAMO Cofferdam purging report
	39	Engine staff competence and conduct review.
	40	Steam, oil , air, water leaks listed out.
	41	Cargo temperature requirements. CCR Heating log to sight.
	42	Oily water separator and spare cartridge and overboard key.
	43	AC recirculation and accdn air control for emergencies.
	44	Cargo equipment spares and trouble shooting kits.
	45	Defects in High level/ low level alarms of cargo tanks.
	46	Defects in Ullaging systems of cargo tanks
	47	Defects in pressure and temperature monitors of cargo tanks
	48	Company hotwork policy , return welding cable, flash back arrester at acetylene system.
	49	Last draw diagram , indicator card of ME
	50	Last servicing of ER portable extinguishers, fixed CO2 , Foam sample analysis
	51	Battery bank last renewed and status of charge.
	52	ME trial from emergency stations procedure
	53	When Lifeboat last lowered and engines tried out in the water and manoevered in vicinity of vessel.
	54	When sewage treatment plant blower last stopped for maintenance, aerobic bacteria gel packs.
	55	Incinerator refractory condition. Grills for burning solids and plastics.
	56	Procedures for TC turbine drycleaning and blower washing—when last done
	57	LSA/ FFA plan in alleyway study
	58	GA plan in alleyway study
	59	Various pipeline plans related to machinery spaces and ER
	60	BHP calculation procedure--latest
	61	Dead ship starting procedure
	62	MECYL feed and TBN of cyl/ cc lub oils in use
	63	All relevant keys including ones used for ISPS.
	64	Passwords for computers
	65	Sufficient Bunkers ( LS ULS included ), FW , Lubes , gases and Chemicals for the intended voyage.
	66	All logs and registers updated and signed
	67	MSDS sheets and PPE
	68	Emergency stations bill
	69	ISPS badge
	70	List of electrical equipment to maintain , procedures , motor overhauls and tools ( in ships without Electrical officer )
	71	Plastics burning/ landing .
	72	Framo power pack
	73	Advanced corrosion of sea water pipelines below water level in ER
	74	Crew OT till date
	75	Crew rest hours updated
	76	Safety training records/ schedule
	77	Engine crane test due . Shore service , certificate items due.
	78	Frozen moving parts
	79	Cement boxes ,doublers, clamps, cycle tubes .
	80	Breakdowns in the outgoing C/E’s contract
	81	Inspections of cofferdams and void spaces report
	82	Bunker manifold last pressure tested.

SIGNATURE --NAME --DATE-- AND TIME --OF BOTH CHIEF ENGINEERS

CAPT AJIT VADAKAYIL

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